Accounts Payable Specialist at Williams (Finance)
Company Profile
Managed through the Riverbend Industries portfolio, Williams is a heating, ventilation, and air conditioning product manufacturing, distribution primarily in the United States with some Canadian presence.
Company Summary
The Williams name is synonymous with the highest quality and most popular line of HVACR products to fit any residential or commercial need, including gas and electric furnaces, fan coils and air handlers. Williams’ products are installed in residential homes, hotels, casinos, museums, dormitories, and apartment complexes and are featured in several historically significant landmarks including Columbia University, The Smithsonian Institute and on-board Air Force One. Our products are sold nationwide through a network of authorized HVACR representatives, wholesalers, and retailers. For more information, call (909) 825-0993 or visit our website at www.williamscomfortprod.com.
Position Summary
The Accounts Payable Specialist will be responsible to provide financial, administrative, and clerical support by ensuring payments are completed, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
Primary Responsibilities
- Lead by example with a Safety First mindset in every task
- Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records in JD Edwards.
- Match purchase orders and/or receiving documents to invoices and enter invoices into JD Edwards.
- Clarify any questionable invoice items, prices or receiving signatures
- Reconcile processed work by verifying entries and comparing system reports to balances
- Review invoices and requisitions for satisfactory payment approval
- Pay vendors – scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments.
- Assemble invoices to be completed for payment
- Maintain copies of vouchers, invoices or correspondence necessary for files
- Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
- Reconcile and process payment for all company American Express card accounts.
- Assures W-9’s are on file for all vendors
- Generates reports and responds to inquiries regarding entered data as requested.
- Other duties and responsibilities as required (which will include learning to be a backup or to provide additional processing capacity to other Accounting/Finance functions)
Education, Experience & Qualifications
- Minimum
- High school diploma or general education degree (GED)
- 2+ years’ payables experience
- 2+ years’ coding to chart of accounts
- Preferred
- Bachelor of Arts/Science in any relevant field from an accredited university
- 2+ years’ experience with creating excel spreadsheets and pivot tables
- 2+ years’ experience with manufacturing and inventory management
Skills & Characteristics
- Strong credit and debit knowledge
- Strong organizational skills with receiving and tracking invoices through email.
- Confidentiality is key
- Contributes to a team effort and accomplishes related results as required.
Competency Statements
- Accountability & Dependability – Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight
- Adaptability & Flexibility – Adapts to changing business needs, conditions, and work responsibilities
- Attention to Detail – Diligently attends to details and pursues quality in accomplishing tasks
- Development & Continual Learning – Displays an ongoing commitment to learning and self-improvement
- Listening – Understands and learns from what others say
- Mathematical Reasoning – Uses mathematical techniques to calculate data or solve practical problems
- Negotiating Agreements – Reaches deals and compromises
- Problem Solving – Resolves difficult or complicated challenges
- Researching Information – Identifies, collects, and organizes data for analysis and decision-making
- Safety Focus – Adheres to all workplace and trade safety laws, regulations, standards, and practices
- Teamwork – Promotes cooperation and commitment within a team to achieve goals and deliverables
- Writing – Conveys ideas and facts in writing using language the reader will best understand
$25-28 per hour
Finance